How Edutron School ERP Generates Custom QR Codes in Student Fee Cards Using Razorpay
Managing school fee collection can be a time-consuming task for both schools and parents. To simplify the process, Edutron School ERP offers a smart fee collection system that generates unique QR codes for every student using Razorpay APIs. These QR codes are printed directly on student fee cards, allowing parents to make fee payments instantly using any UPI application.
The entire process is automated, from payment collection to receipt generation and parent notifications, making fee management faster, more accurate, and hassle-free.
Custom QR Codes for Every Student
Edutron School ERP automatically creates a unique QR code for each student through Razorpay integration. Since every QR code is linked to a specific student account, the system can easily identify who has made the payment without requiring parents to enter admission numbers, student IDs, or other details.
The QR code is printed on the student's fee card, which parents can keep for the entire academic session.
How the QR Code Fee Collection Process Works
- School registers students in Edutron School ERP.
- The ERP generates a unique Razorpay QR Code for each student.
- The QR Code is printed on the student's fee card.
- Parents scan the QR Code using Google Pay, PhonePe, Paytm, BHIM, or any UPI application.
- The fee payment is completed instantly.
- Edutron School ERP automatically maps the payment to the correct student account.
- A fee receipt is generated automatically.
- WhatsApp and SMS notifications are sent to parents.
- Fee reports and accounts are updated in real-time.
Benefits for Parents
- Easy and convenient fee payment.
- No need to stand in long queues.
- No need to remember admission numbers or student IDs.
- Secure UPI-based payment system.
- Instant payment confirmation.
- Automatic receipt generation.
- WhatsApp and SMS payment notifications.
- Available anytime and anywhere.
Benefits for Schools
- Reduce manual fee collection efforts.
- Eliminate payment reconciliation errors.
- Receive instant payment updates.
- Automate receipt generation.
- Improve accounting accuracy.
- Reduce administrative workload.
- Track fee collections in real-time.
- Maintain complete payment history.
Automatic Receipt Generation
One of the biggest advantages of Edutron School ERP's QR Code Fee Collection System is automatic receipt generation. Because each QR code is unique, the ERP instantly recognizes the student associated with the payment.
As soon as the transaction is successful, the system automatically generates a fee receipt and updates the student's fee records without any manual intervention.
Instant WhatsApp and SMS Notifications
After successful payment, Edutron School ERP automatically sends notifications to parents through WhatsApp and SMS.
Notifications can include:
- Payment Confirmation
- Receipt Number
- Amount Paid
- Payment Date & Time
- Outstanding Balance (if any)
- Receipt Download Link
This ensures complete transparency and keeps parents informed about every fee transaction.
Secure Payments Through Razorpay
Edutron School ERP leverages Razorpay's secure payment infrastructure, ensuring that all fee transactions are processed safely. Parents can pay using their preferred UPI application while schools receive instant payment confirmation.
Why Schools Prefer QR Code-Based Fee Collection
Digital payments have become the preferred choice for most parents. QR Code-based payments are fast, secure, and easy to use. By integrating Razorpay QR Codes directly into student fee cards, Edutron School ERP eliminates manual payment tracking and simplifies fee management.
The solution helps schools save time, reduce errors, improve operational efficiency, and provide a better experience to parents.
Conclusion
Edutron School ERP's Razorpay-powered QR Code Fee Collection System transforms traditional fee collection into a fully automated digital process. Parents can make payments instantly by scanning a QR code, while schools benefit from automatic receipt generation, real-time payment updates, and instant WhatsApp/SMS notifications.
This smart feature makes fee collection faster, more accurate, and more convenient for everyone involved.
Request a Demo
Want to simplify fee collection in your school?
Edutron School ERP
Phone: 7870606162
Website: https://edutronschool.in